The Pareto Principle - How to Improve Productivity

Do you ever feel like you're just always busy, and you just don't have enough time to get everything done? Well this week I'm gonna give you three tips to help you be more productive, and make sure you stick around the end for a special bonus tip.

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Tip number one is to identify the task. So the way I like to do this is to get a pad of sticky notes, and I just write down everything I can think of. So I think about what I do daily, what I do weekly, and what I do monthly, and I just write it all down, take a good 5 or 10 minutes to just write everything you can possibly think of.

Tip number two is to prioritize the task. So the way I like to do this is to take a piece of paper, or a whiteboard, or whatever you have available, and split it up into four quadrants. And as you go up higher it's gonna be a higher impact, and as you go across it's gonna be a higher ease, and you're gonna take all those sticky notes and you're gonna put them in those four quadrants on that chart. And then you're gonna identify the things that are really highly impactful that you can do.

So, if you've ever heard of the Pareto principle, well, this kind of goes with that, or the 80/20 rule. So basically, what that says is that 20% of the things you're doing are gonna have 80% of your productivity. So as you start to put these things in your chart, you'll see those things up top, with the high impact, are gonna be more of the things that fall in that 20% that are getting you 80% of your results. So that's where you'll wanna focus your time and effort.

Tip number three is to apply the four Ds. All right, so the four Ds are: to do it, to delegate it, to defer it, or delete it. So those things that are in the first quadrant, the high impact, high ease, go ahead and just knock those things out. They're easy for you, they're gonna have a big impact; those are the things you wanna do, whether it'd be doing them daily, weekly, monthly, whatever it is, that's where you're gonna focus your time, that's where you're gonna get your 20% that are giving you 80% of the results.

All right, those things that are high impact, low ease, now you really have to think about those. Is it in your strength and passion to do those things? If not, you probably don't wanna waste your time, so go ahead and delegate those. And that means, whether we're finding somebody else to do it, or paying somebody else to do it, whatever you have to do, because your time is worth more than that, so don't waste your time there, get somebody else to do it.

Now, those other two quadrants, the ones that are low impact, that's where deferring and deleting come in. So just either put it off for later, or just totally get it out of your mind and get rid of it off your list. Don't do it anymore, it's a waste of your time.

This week's bonus is clarity, because when you really know what you want, it's easy to decide what you need to say yes to, and what you need to say no to.

And I have a simple question I use for that, and I just ask, "Is this moving me closer to my goal?" If that answer is no, then that's not something I need to be doing.

If you take a look in the description below, I've included a link to my Facebook group, called The Hero Mastermind. That's a great place for you to go connect with other like-minded people, that love geeky stuff and are also on their journey to become a hero.

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