This week, I'm gonna be sharing some tools that'll help you prioritize and track your continuous improvement projects to completion. Now if you missed out on last week's video on how to set up a very simple continuous improvement program, I'm gonna put a link above and in the description below. So make sure you go back and check that out. As you can see, it's Monday night football, so Go Hawks!
Hi, I'm Roman Ryder. On this channel, I help you unlock your powers and be the hero of your story. If you're new to my channel, make sure you click below and subscribe. I put out new videos every week and you don't want to miss out.
All right, so the first thing I want you to do is to think about what are the two most important factors for your business? For some in the industries I've worked in, it's been safety and reliability or safety and productivity. For you, it could be something like sales and maybe customer service. So figure out what those two most important priorities are for your business. Now the next thing I want you to do is to take a sheet of paper or a wipe board or whatever it is and draw four quadrants. Put two axis on it with those two most important things with the arrows going up and arrows going across. Now you're gonna take all your stickies out of your think tank and you're gonna start putting them in those four quadrants. Now you want an even better way to do this? Get your employees to take all the stickies out of the think tank and put them in the four quadrants so that way, they're telling you what they think is the most important, what effects both safety and reliability or sales and customer service, whatever it is, how high it ranks on those charts.
So that's a great way to get everybody once again involved and help them to decide what you're gonna work on for continuous improvement projects. Now a good way to do this is to do it in some sort of set monthly meeting. I used to use my monthly safety meeting because as I mentioned, safety was one of my highest priorities. So that way, it just kind of worked right in with the safety theme we were already doing. All right, so then now you have all those in four quadrants, I'm gonna give you a little bonus. If you go back and look at my Pareto Priciple video, I'll include a link above and below, I actually give you another way to do four quadrants with impact and ease. So you can take those things out of your quadrants we just set up, move them over to that impact and ease. It's gonna help you drill down even further and decide what's really important. What's gonna have the biggest impact? How easy is it? Could you knock it out right now today? Can you knock it out this week? Is it gonna take some more time?
Are you gonna have to do a project or whatever it is? All right, so now you have all these things prioritized, basically what you want to do now is put them into some sort of spreadsheet. That way, you can start tracking them and you can see where they fall in the priorities. The other thing you can do is I've used a big white board in a central location. You can track them on there. What you want to do is figure out what is your normal work process for getting these things resolved. So it's typically something like you put in a work request. You order parts and maybe you do a project, like a capital project or submit it to engineering. Whatever it is, you're gonna have some steps that you go through for your business to move these things from an idea to completion. So list all those ideas on that white board. Put the different steps. Same thing with your spreadsheet and then assign a name that's responsible for getting it done, one of your supervisors or somebody else in your organization. Give a name next to that. Give a date that it's due.
Now it's in a central location. Everybody can go look at it every day of the week. They can see all of the different projects you're working on, where they're at and the steps to get them done, who's responsible for it, and what's the due date. All right, so this is a really great way to get everybody involved from the beginning when they're first dropping their ideas in their think tank, all the way to the end when the project's completed. They're involved in every step of the way.
If you take a look in the description below, I've included a link to my Facebook group, the Hero Mastermind. I'd love to connect with you on there and help you with your think tank or your tracking program or whatever it is you need help with. So make sure you check that out.
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